Examples of a character reference letter for court hearing

A character reference is a letter demonstrating the good character of a person involved in legal proceedings, written by a person who knows the accused and is willing to vouch for them.

When writing a character reference for legal proceedings, it is important to bear in mind the tone and content of the reference.  The reference should be clear and specific to allow a magistrate, registrar or judge to consider the reference in light of the particular charges.

Whilst the style and content of a character reference will differ depending on the proceeding in question, i.e. as between a serious criminal charges or a minor road traffic offence, the goal of all character references is to portray to the court the genuine character of the accused person.

Tone of the reference

Being involved in a court proceeding is a serious event and therefore the tone of a character reference should reflect this by being honest and formal.

The reference should be addressed to the recipient correctly.  For example, a case in the Magistrates Court should be addressed to ‘The Presiding Magistrate’ and state the court location.  The letter should begin with ‘Your Honour’ and be dated and signed by the author of the reference.

Content of the reference

There are a number of important areas that a character reference should address:

1. Introduce yourself

State what your occupation is and any qualifications you hold.

2. Outline your relationship with the person who is the subject of the legal proceedings

DO

Give a short summary on how you know the person, how long you have known each other for and how often you keep are in contact.  Are you a family member, co-worker, employer or friend?  The longer you have known the person, greater weight can be placed on your reference by the court.

DON’T

This does not mean you need to delve into your complete personal history with the individual.

3. Acknowledge the charges that have been brought against the person

DO

You should show that you are aware of the offence the person has been charged with.  If the accused person has spoken to you about the charges, it will be helpful to state how the accused feels i.e. they are distressed or upset, they feel remorseful and sorry for what they have done, they have attended counselling, or have sought rehabilitation and treatment.

You may also outline any personal problems or hardships that may have played a part in the accused committing the offence. In relation to problems such as mental illness or drug or alcohol use, you may state any efforts the accused has made to overcome these personal difficulties

DON’T

It is important you only acknowledge that the person has had the charges brought against them. It is advisable that you do not aim to argue against the charges on behalf of the person and you should not make direct reference to or allude to the fact you believe the person should not have been charged.

4. State your opinion of the person’s general character

DO

You should aim to portray the reputation and general character of the accused person in the community.  Do you think it is out of character for the person to have committed the offence?  You should also include information favourable to the person, including charity work they have undertaken or any special achievements.

DON’T

You should never include information you know to be untrue and lying to the court is an offence in itself.  A reference should be limited to giving positive affirmations of the person facing charges, and shouldn’t make any suggestions as to the penalty you believe the accused should be given.

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In Kentucky, sentences in criminal cases are determined by a judge. If you are found guilty of a crime by a jury or if you plead guilty to a criminal offense, a judge will look at the facts of the case as well as your criminal history in determining a sentence. One element that can often be helpful during sentencing is a character letter.

Character letters are written by friends, family, colleagues, and others who know the defendant in criminal cases. During sentencing, a judge will typically only allow a certain number of live witnesses to testify as to a defendant’s character but will accept almost any number of letters.

Of course, a character letter is only effective if it is well-written and helps the judge understand a fuller picture of the defendant. These tips from an experienced Lexington criminal defense attorney can help your loved ones as they draft character letters in support of you.

What Is the Goal of a Character Letter?

A character letter is designed to show support for a defendant in a criminal case. These letters have the potential to influence the court, and may even impact the ultimate sentence in a criminal case. For this reason, character letters should be carefully drafted in order to maximize their utility.

For individuals writing character letters, the goal should be to first establish your credibility as a reference for the defendant. Next, the letter should describe the defendant, in order to help the judge better understand him or her beyond the offense committed. Finally, the letter should be respectful, and should not undermine the defendant’s case. The below guidelines can help in writing an influential character letter.

A good character letter can be incredibly helpful to a defendant’s case. Writing such a letter can be a challenge, particularly for those who are inexperienced with the criminal justice system. Read on to learn more about how to write a top-notch letter of support.

Tip One: Setting the Stage

As an initial matter, a character letter should only come from people who actually know the defendant. Form character letters are not persuasive. Instead, each writer should start their character letter by discussing how long they have known the defendant and how they know the defendant. If the person knows the defendant in a professional capacity, the introductory paragraph can explain that relationship.

Tip Two: Tell a Story

The overarching message of a character message should be to tell a story about the defendant. Think about what makes your friend, family member or colleague more than just a “defendant,” and how you can convey that to the court. Doing so can potentially influence the judge’s decision — and help your loved one receive a more favorable sentence.

When writing, avoid simply describing the defendant in terms like “he is loyal.” Instead, tell a story about his loyalty, or how he has been an upstanding member of the community. A story will stand out in the judge’s mind more than adjectives will, making your letter more effective.

Tip Three: Avoid Undermining the Case

It is often tempting for a person writing a character letter to discuss how the defendant isn’t really guilty, how this “isn’t like him,” how the defendant only pleaded guilty to the crime to get a better sentence, or even how the jury got it wrong. Doing this will not help the defendant, and may even negatively impact his case.

Instead, focus on telling a story about the defendant, as described above. Phrases that you can use include saying “I respect that a jury has found _____ guilty of _____ crime. I am writing this letter to offer a more complete picture of who_____ is as a person.”  In this way, you can show respect for the criminal justice system while demonstrating to the court that your loved one may deserve a reduced sentence.

Tip Four: Formatting Considerations

Generally, the letters should be typed on 8.5 by 11-inch standard paper. Remember that the goal is to get the court to read your letter, and the easier that you make it for them to read, the better. The only exception is if the letter is written by a child. In that case, a handwritten letter may be more powerful.

Character letters should include your name, mailing address, phone number and email address so that the court can verify your information. They should be addressed either to the Honorable [FIRST NAME] [LAST NAME] or Judge [FIRST NAME] [LAST NAME]. Although you can put the case number on the letter, it is not necessary, as it will be submitted by the lawyer.

Tip Five: Understand a Realistic Outcome

At the end of a character letter, most writers make an “ask” of the court. This can be as simple as requesting leniency, in consideration of the defendant’s exemplary history. However, in some cases, a letter writer may make a sentencing request.

If you plan to make a specific “ask” at the end of your letter, be sure that you understand the potential sentences for the crime in question. In Kentucky, there are mandatory minimums for certain crimes, such as for persistent felony offenders. Check with the attorney before making a request for a specific punishment, in order to maintain your credibility as a writer.

Sample Format for a Character Letter

If you have been asked to write a character letter, this simple template may be a useful guide.

Name of Person Making Recommendation

Title of Person Making Recommendation [If Applicable]

Address

Phone Number

Email Address

To Whom It May Concern:

First Paragraph: Explain who you are. Next, explain how you know the person that you are writing the character letter for, including how long and how well you have known them.

Second Paragraph: Explain why you are writing the letter. State that you respect that the defendant has been found guilty or pled guilty to a crime, and that you are writing the letter to offer a fuller picture of him or her as a person. Include specific examples of how the person has helped you or someone else, or how he or she has been a leader or an inspiration.

Third Paragraph: Thank the court, and make your “ask.”  State that you are available to confirm the facts in this letter as necessary.

Sincerely,

Signature